⬡ UNIFYBOS — PROCUREMENT
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Procurement

Procurement automation that eliminates maverick spending, reduces costs through vendor comparison and gives complete visibility from purchase requisition to payment.

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Live & Operational 🔒 AES-256 Encrypted ✓ DPDP Compliant ✓ procurement.unifybos.com
Live Performance
Measurable Results, Day One
40%
Cost Reduction
3-Way
Matching
Auto
Approvals
100%
Spend Visible
◉ PROCUREMENT
Procurement ₹2.4L This Month 98.7% Compliance Rate 1,247 Active Records RECENT ACTIVITY STATUS All Systems Operational AI Processing Active 3 Pending Approvals
Core Capabilities
Everything Built In. Nothing Extra to Buy.

Hover each capability to see the real business impact. No add-ons, no integrations needed — all included.

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Purchase Requisition to PO
Employee raises PR, budget checked automatically, approval chain triggered, PO generated on approval — zero paper.
💡 Business impact: Procurement cycle drops from 7 days to same-day for standard items
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Vendor Management and Rating
Vendor onboarding with GST certificate, PAN, bank details. Performance scoring after each transaction.
💡 Business impact: Only top-rated vendors get new POs. Negotiations backed by performance data
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RFQ and Comparative Bidding
Float enquiry to multiple vendors, compare bids in a structured table, select with one click and auto-generate PO.
💡 Business impact: Average 12-18% cost savings when comparing 3+ vendors per category
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Three-Way GRN Matching
Match PO quantity → GRN quantity → vendor invoice before any payment is approved. Discrepancies flagged.
💡 Business impact: Fraudulent invoices and over-payments eliminated automatically
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Spend Analytics Dashboard
Category, vendor, department, cost-centre wise spend — budget vs actual in real time.
💡 Business impact: CFO sees every rupee spent. Vendor negotiations backed by 12-month data
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Complete ERP Flow
PR → Budget Check → Approval → PO → GRN → Quality Check → Vendor Invoice → Payment — one seamless flow.
💡 Business impact: Zero lost POs. Zero unpaid GRNs. Zero approval bottlenecks
How It Works
From Day One to Full Automation
◉ WORKFLOW VISUALIZATION
Request Approval Process Complete Notify All Channels AI Every business process automated — triggered by events, completed without manual intervention
  • 1
    Raise purchase request
    Employee specifies item, quantity, needed by date, budget code.
  • 2
    Auto budget check
    System checks available budget. Flags overspend before approval.
  • 3
    Approval routing
    Based on amount and department, correct approver notified via WhatsApp.
  • 4
    Purchase order generated
    PO raised on approved vendor. Sent automatically via email.
  • 5
    GRN and quality check
    Goods received and inspected. Three-way match triggered.
  • 6
    Payment scheduling
    Invoice matched, approved, payment scheduled per vendor terms.
Use Cases
Built for Every Business Type
Manufacturing
MRO and raw material procurement. Multiple plants, multiple cost centres, complex approval hierarchies handled.
IT and services company
Software licences, cloud subscriptions, contractor bills — all through procurement workflow.
Retail and distribution
FMCG replenishment purchasing. Supplier management with credit terms and payment scheduling.
Ready to Automate Procurement?

Join businesses that replaced their old procurement tools with UNIFYBOS. Start free — no credit card required, no complex setup.

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Free access at app.unifybos.com — explore all modules with sample data

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